Q: What is your Event Rental process?

Our Process Here at Sacramento Event Co we strive to assist with your event planning process, so the installation of your rentals come together seamlessly. In order to do so, we've created a step by step process that ensures the utmost care for our clients. No1 The Booking Process During the inquiry process, your account manager will work with you to refine your order to fit your needs. We'll gather your event details (i.e. location, times, space requirements, guest needs etc.) to ensure we are all on the same page No2 One Month prior to your Event You'll hear from your personal Account Manager. They'll touch base to finalize the installation and retrieval timeframes, answer any questions you may have, and cover additional information with you. We will also schedule your delivery and pick up times. No3 Seven Days Prior to your Event We know things happen leading up to your event. That being said, we allow changes to your order up to 7 days prior to your install date. This is also when you can expect to make your final payment. No4 Day of your Event Your day of contact can expect a call or text from our install lead when they are headed your way. They will arrive with all the details collected during the booking process to make sure your rentals are set to perfection.

Question 1

What areas do you service?

Accepted Answer

We currently service surrounding areas including Elk Grove, Stockton, Vacaville, Napa, Yuba City, Roseville, Placer County, South Lake Tahoe & Jackson

Question 2

How far in advanced should I place my order?

Accepted Answer

We recommend placing your order as soon as possible. There are times during the year that stock runs low or out because of other bookings. Its always easier to reduce your order than to add on. You can reduce the quantities of your order up to 7 days before your event at which time final payment is due. 
 
For outdoor events only: In the event of inclement weather, the Customer shall have the right to reschedule their rental if they contact the Supplier prior to 48 hours before the delivery time. Once within the 48 hours of the event, no changes can be made.
 
If you have a special order, most items take anywhere up to 3-6 months to arrive.

Question 3

What is your delivery procedure?

Accepted Answer

Delivery times will be secured 1-2 weeks before your event date. At which time we will provide you with a window that your delivery will be made.  The standard fee for this service is based on the city we are delivering.

Our delivery service consists of delivering your rentals to a nearby ground level site, outside the rear of our truck. Any deliveries involving stairs, elevators, or pathways with large obstacles that could prevent easy access to the drop-off locations, or excessive distances from our truck will be billed at the rate of $75.00 an hour per man, at the discretion of the delivery driver. Deliveries with excessive distances or deliveries with set-up can be arranged, but need to be scheduled in advance – not at the time of delivery. See our Rental Policy for specific delivery policies.

Question 4

What payments are needed?

Accepted Answer

To secure your event a 50% Deposit is needed along with a signed contract. Final Balances are due 7 days prior to the event.  Payments can be made via our online payment system using a Debit or Credit Card, as well as ACH and Check Payments.

Question 5

Can I pick up my order?

Accepted Answer

We provide Delivery along with White Glove Set Up with our professional service. At this time Pick Ups are not available.

Question 6

What is your Event Rental process?

Accepted Answer

Our Process
​
Here at Sacramento Event Co we strive to assist with your event planning process, so the installation of your rentals come together seamlessly. In order to do so, we've created a step by step process that ensures the utmost care for our clients. 
​
No1  The Booking Process
During the inquiry process, your account manager will work with you to refine your order to fit your needs. We'll gather your event details (i.e. location, times, space requirements, guest needs etc.) to ensure we are all on the same page
 
No2  One Month prior to your Event
You'll hear from your personal Account Manager. They'll touch base to finalize the installation and retrieval timeframes, answer any questions you may have, and cover additional information with you. We will also schedule your delivery and pick up times.
 
No3 Seven Days Prior to your Event
We know things happen leading up to your event. That being said, we allow changes to your order up to 7 days prior to your install date. This is also when you can expect to make your final payment.
 
No4 Day of your Event
Your day of contact can expect a call or text from our install lead when they are headed your way. They will arrive with all the details collected during the booking process to make sure your rentals are set to perfection.

Question 7

Will you set up my items?

Accepted Answer

White Glove Set Up and Tear Down are included in the Delivery Fee

Question 8

What if I experience a problem with any items I have ordered?

Accepted Answer

All items will be checked over before we leave your site after set up. This is part of the White Glove Set Up.  If you have any issues with an order while your event is happening please contact our office 916-837-3684 and our 24 hour Emergency Assistance will assist you.

Question 9

How long do I get to keep my rentals for?

Accepted Answer

Our Rentals are base on a 1 Day Rental Base Price. 
 
You are welcome to keep the rentals longer for an additional fee. All rentals must be kept indoors or under a tent if kept longer than a 24 hour period. 
 
Rental Cost Breakdown
1 Day = Base Rate 
2-3 Days =1.5x Base Rate 
4-7 Days = 2 x Base Rate
 
If you need rentals longer than 7 Days please message us, we are happy to work on a customizable Rate to suit your needs.

Question 10

What if I would like to rent something I do not see on your site?

Accepted Answer

We love when people ask us this question. If there is something you are interested in please let us know. If it's possible we will add it to our inventory for you.

Question 11

What hours do you operate?

Accepted Answer

Our office hours are Monday-Thursday 10-3 pm 
Warehouse appointment are available by appointment only

Question 12

What additional fees are charged to the Rental Price?

Accepted Answer

In addition to your Rental Price, we will also charge the following:
~Inventory Protection | This additional charge runs approximately 9.5% in addition to your Rental costs. This charge varies pending the items that are rented. Inventory Protection covers light cleaning to the rental items. 
~Onsite Visit Fee | This fee is $150 and is pending a site visit before your event. The Site visits help us determine your event rental needs for larger events and weddings. Once you book you Rentals a credit in the amount of $150 will be applied to your account. 
~White Glove Delivery | Based on the number of items rented, trucks needed for delivery as well as staff and the distance from our warehouse to your event location will determine your delivery fee.

Question 13

What is Inventory Protection?

Accepted Answer

Inventory Protection is based on the items rented per order and covers light cleaning or scratches that may occur during your event. 
If additional damage occurs (Tear, Rip, Cut, Burns, Stains, Broken or Destroyed Items) the credit card on file will be charged in addition to the Rental to cover the repair or to replace the damaged item.

Question 14

What happens if my event needs to be cancelled or postponed due to Covid

Accepted Answer

If your event is postponed due to COVID (only): We will be happy to move your rentals to your new event date or location, pending they are still available for this new date. If the location changes there may be an additional charge if the Delivery is further than the original Event Location.  If the rental items are not available for your new date we will accommodate you with a rental or rentals to fit your event design, and or guest needs. 
 
If you choose to Cancel your Event due to Covid (only): Your Deposit is non refundable, however in light of these changing times we will credit your account for the full deposit amount. This will allow you to use the credit towards any rentals, for any event on any available date. Example: Birthday Celebration, Baby and Bridal Showers, NYE Parties etc.

Question 15

What happens if I need to reduce my order?

Accepted Answer

If you need to reduce your order especially in regards to Dining Chairs. We have a minimun $50 Restocking Fee or 5% of the total Invoice that will be appiled to your final payment.  
 
This is due to the potential loss of business when we secure your rentals and take them out of our Inventory and therefore not being able to rent them out to other customers.

Sacramento’s Premiere Luxury Event Furniture Rental & Design Studio

Sacramento's Luxury Event Furniture Rental Studio
Catering to Designers, Decorators, Florists, Event Planners & Venue Managers

Frequently asked questions